Our Q4 PeopleSoft webinar series closed out 2025 with powerful demonstrations of transformation in action. From an e-commerce-style enrollment experience at a major urban community college district to a state government replacing a tear-inducing spreadsheet with real-time dashboards, these sessions showcased organizations rising from manual chaos to streamlined efficiency. We also unveiled GT eForms 3.75, bringing Redwood styling and new builder tools to the platform.
City Colleges of Chicago: From Days to Minutes for Continuing Education Enrollment
City Colleges of Chicago serves seven colleges across the Chicago metropolitan area, and their continuing education program was struggling under the weight of a fragmented enrollment process. Students had to complete an application in one system, search for courses elsewhere, then register by visiting a campus in person, calling staff, or submitting a Microsoft form—and then wait.
“The previous process was pretty convoluted with a good quarter of staff time spent manually enrolling students,” explained Sean Brett, Senior Business Analyst at Gideon Taylor. Manual enrollment cost approximately $10 per student, and an estimated $250,000 in revenue was left on the table due to low enrollment and cancelled classes.
An Amazon-Like Experience Built on PeopleSoft
The solution combines GT Web UX with GT eForms to deliver a seamless, public-facing course search and registration experience—all built entirely within the PeopleSoft framework with no third-party applications required.
The intelligent process automation handles the complexity that makes Campus Solutions enrollment different from typical e-commerce: search match to prevent duplicate accounts, real-time seat availability, schedule conflict detection, payment gateway integration, and SSO authentication. The Configurable CI tool orchestrates nine different component interfaces across eleven steps—handling everything from Quick Admit to tuition calculation in a single pass.
“I have to admit, when I saw the six-month implementation timeline, I wasn’t entirely sure that it was going to work out,” said Robert Clark, Executive Director of Continuing Education and Customized Training at City Colleges of Chicago. “But it really has been a great team to work with, very responsive. There’s a lot of customization that we’ve been able to do. So very happy to start using it.”
Speed to Value
The transformation is dramatic. Existing students can now complete registration in five to ten minutes. New students take slightly longer but complete everything—application, course selection, payment—in a single session rather than across multiple days and touchpoints.
“People are not looking for instructions on how to buy things,” Clark noted. “They want the Amazon e-commerce experience, and that’s what this is going to give us.”
The revenue trajectory tells the story: continuing education revenue grew from $450,000 in 2020 to $1.9 million last year—before the new system launched. With frictionless enrollment now available, Clark projects potential growth to $3 million.
GT eForms 3.75: Redwood Styling and Builder Productivity
The November session unveiled GT eForms 3.75, released on Halloween with treats for both end users and form builders.
Modern Interface with Redwood Styling
The headline feature brings Oracle’s Redwood design language to GT eForms. Form builders can now apply Redwood-inspired stylesheets to any form type through configuration rather than code. Labels float within fields, grids gain scroll areas instead of expanding across entire pages, and the overall experience feels distinctly modern.
“All of your existing forms, it’ll be opt-in to turn on Redwood Styling,” explained Jay Jorgensen, Senior Technical Analyst and Team Lead. “So you don’t have to be worried about installing 3.7.5 and then needing to do change management with your users.” New form types default to Redwood styling, but builders can toggle it off with a single checkbox in Form Setup.
A bulk add option lets administrators apply stylesheets across entire form families at once—a task that previously required developers to write code for each form type individually.
All Segment Fields: A Builder’s Time-Saver
The new All Segment Fields page consolidates field management into a single view. Previously, adjusting field labels, initialization values, visibility rules, or display options meant navigating through pages, segments, and data pools. Now builders can make those changes from one location directly within Form Setup.
“This is a very nifty spot,” Brett noted during the demo. “If you’ve ever gone through and tried to make adjustments to your form fields—how things are hooked up, how you initialize values—you know that you have to dig into the pages, dig into the segments, find the field. What we provide is a consolidated page that gives you access to all that stuff in one location.”
Additional Builder Tools
Version 3.75 also introduces segment notes for documentation (allowing builders to track what they’ve built as part of each form), task links accessible directly from Form Setup, enhanced search configuration options including improved label and language support, a bulk eForms processing tool for batch updates, and the Query View Builder for functional users who need to create views from queries without developer intervention.
The eForms Assistant, introduced in 3.7, continues evolving and assisted throughout the presentation itself—demonstrating its ability to answer questions about form features in real time.
North Dakota Transforms Intern Funding from Spreadsheet Chaos to Actionable Insights
The State of North Dakota manages a $500,000 legislative appropriation for internship funding across 63 agencies. Before GT eForms, that meant a 52-column spreadsheet tracking requests, approvals, funding, clawbacks, and reconciliation.
“Trust me, this process led to tears,” said Darin Schorsch, HRIS Manager and HCM/ELM Product Owner for the State of North Dakota. “Someone being tapped to do this kind of work—it’s very serious. We’re talking about fund exposure, appropriation of funds, making sure those criteria are met.”
From 52 Columns to Seven Approvals
The new solution replaces the spreadsheet with a GT eForms workflow featuring seven approval steps, augmented routing, and email notifications. Agencies submit funding requests through a form that automatically validates against business rules—like the $16 maximum hourly rate for interns. If someone requests $27 per hour, the form routes back to them with a clear explanation rather than requiring manual spreadsheet edits and follow-up emails.
The form handles the complete lifecycle: initial request, approval chain through intern coordinators and chief people officers, hire documentation including transcript uploads, financial processing with automatic journal entries, and even clawbacks when agencies don’t use their full allocation.
Real-Time Dashboards Replace Manual Reconciliation
The public sector transformation goes beyond forms. By indexing form data into PeopleSoft Insights, Schorsch’s team created actionable dashboards that show funding status at a glance—how many requests are pending, executed, or returned; which agencies are receiving funds; what degree types interns are pursuing; and where approvals are stuck.
“Right from this dashboard, I can go look at the form, I can notify the approver if it’s pending,” Schorsch demonstrated. “I can notify them right from this actionable dashboard.”
The visualizations also tell the story to leadership. Instead of manually assembling reports for the legislature, the dashboards provide real-time insight into where internship dollars are going and their impact.
Nine Months of Learning, Years of Value
The project took approximately nine months with Schorsch and developer Anita Lemaire working on it about 30% of their time—while simultaneously learning GT eForms capabilities.
“When we would send in a question—how can we do this?—we would get responded to that day, multiple times within the hour typically,” Schorsch said of GT support. “They saw our issue, they came aware of it, they gave us an opportunity to escalate if we needed to, or answer our question right there on the fly. Then most of the time it’s like, ‘Hey, tomorrow—what time can you guys meet?’ Literally that fast.”
The state is already planning their next GT eForms project: a reclassification process for position and job changes—another workflow with no native PeopleSoft application to support it.
Three Patterns Across Q4
These sessions reinforced themes we’ve seen throughout 2025:
Replace Shadow Systems with Integrated Solutions. Whether it’s Microsoft Forms at City Colleges of Chicago or 52-column spreadsheets in North Dakota, organizations are eliminating disconnected workarounds by bringing processes into PeopleSoft where data, workflow, and reporting connect naturally.
Speed Compounds Value. City Colleges reduced enrollment from days to minutes; North Dakota eliminated hours of manual reconciliation per request. When friction disappears, adoption increases and data quality improves—creating compounding benefits over time.
Configuration Beats Customization. From Redwood styling that toggles with a checkbox to Configurable CI that orchestrates complex component interfaces without custom code, GT eForms 3.75 continues shifting power from developers to functional users—accelerating implementation and reducing maintenance burden.
Each of these organizations demonstrates what’s possible when teams commit to transformation rather than tolerating workarounds.
Explore the full recordings and discover how your organization can achieve similar results on our PeopleSoft webinars page.
