ePAF™

ePAF™ is a set of electronic forms applications built with GT eForms™ that automate PeopleSoft personnel action business processes: new hires and rehires, promotions, data changes, rate increases, transfers, retirements, leave of absence requests and terminations. ePAF™ is delivered as a developed template based on our solutions for previous clients, and customized for unique business needs.

Benefits and Results
  • Cost Savings – You don’t have to pay salaries to computers! University of Utah: 88% decrease in over/comp time first 6 months.
  • Better and faster results – University of Houston: Average process time from 15 days to 3 days.
  • Less human effort – University of Florida: 75% reduction in total human effort.
  • More replicable business processes – University of Florida: Error rate from 68% to 1%.
  • Easier to train users – University of Florida: Reduced PAF training from 8 hours to 1½ hours.
  • Storage / retrieval / permanence – University of Utah: Eliminated vexing problem of HR forms lost in routing.
  • Green Savings – Reduced paper / material / storage costs. BYU: Went from seven huge paper filing systems to one.
User Features
  • Online, casual user interface with electronic signatures
  • Step-based navigation unfolds naturally to collect only and all pertinent data
  • Job Data edits performed at form entry
  • Access to ePAF™ restricted by PeopleSoft Department Security
  • Role-based, Department Security-based participation in worklists and notifications
  • ePAF™ Participant Override gives flexibility to who receives worklists and notifications
  • Email notifications and worklist items sent to next approver automatically
  • Emails contain direct links to perform tasks and/or view data
  • FYI emails to submitter indicate approval progress
  • Instant access to form status, history and pending approvals
  • Side-by-side comparison of old and new data when approving job changes
  • Central office users can use ePAF™ pages, too, and avoid Job Data
  • Upon save, control returns to the user while the system processes in the background
  • Minimal training necessary - don’t have to train everyone to use Job Data
ePAF™ for PeopleSoft Consists Of:
  • ePAF™ Home Page and Intro Pages
  • Hire, Job Change, Termination and Leave of Absence eForm Type definitions
  • Setup data for these eForm Types: Conditions, Tasks, Task Steps, Messages and Actions
  • User interface definitions for these eForm Types: components, pages, checklists, navigation classes, message catalog entries, iScripts, PeopleCode
  • Database definitions for these eForm Types: records, views, prompt tables
  • Workflow definitions for these eForm Types: workflow activities, worklists, email templates, approval rule sets, roles, role queries, SQL definitions
  • Integration definitions for these eForm Types: application messages, message channel, subscription PeopleCode, component interfaces, CI access classes