The Job Change eForm, as customized by the project team, will automate all Job Data change actions. Some special features include simplified earnings distributions, grant-related "special funding," internal transfers, and "renewals" - essentially the annual rehire of employees in temporary positions.
Renewals alone account for 1,000 transactions per year. By replacing a previously paper-based distribution process with email notifications, the eForm will eliminate 3,000 pages annually. Even more impressive is the time savings. After being trained on the new Job Change eForm, one tester said, "I can now do in 30 seconds what used to take me 40 minutes." Even just at this one stage in the Renewal process, 650 hours will be saved every year!
The rapid move to Production will allow for a huge performance boost during MCCD's fiscal year cutover on July 1. The project team will now turn their attention to the Status Change eForm and to Governing Board Agenda automation that will make an onerous, State-mandated business process quick, efficient and automatic.
Congratulations to MCCD and the GT team on a record-setting performance!