The purpose of the project was to extend the successful implementation of ePAF™ for staff to the faculty group. The staff eForms to Hire, Job Change, report Leave of Absence and Terminate were expanded to add and update faculty administrative and secondary titles and complex salary calculations. In addition to the ePAF™ Faculty eForms, a Personal Data eForm was added for both Staff and Faculty use.
The team also developed a Security eForm that provides the departments an electronic form for requesting PeopleSoft HR security. After automatically routing for needed approvals, the eForm triggers a notification to Service Now to open and close a service ticket. This provides OUHSC an efficient way of managing security, and reduces points of entry from two to one.
During the project, the ability to insert attachments was added to all OUHSC eForms, allowing related documents to travel with the electronic form, reducing the time that approvers had to wait for paper documents to catch up with the electronic form. The documents remain permanently accessible when viewing the eForm, both during and after the approval process.
The Project Team delivered the functionality in only eleven weeks, on-time and under budget.