On Monday, October 13, 2014, Hennepin County Medical Center in Minneapolis, MN, kicked off its implementation of a custom PeopleSoft-based Expenses eForms solution for its physicians. By November 19, less than six weeks later, they were preparing to launch User Acceptance Testing. Not bad for a custom-developed, workflow-enabled, PeopleSoft-integrated, self-service application.
Built with GT eForms™, HCMC's new Expenses solution automates the process of reporting and reimbursing expenses for HCMC's physicians. Replacing a manual, paper-based process, the new eForms solution features an online Reimbursement eForm, integrated as a bolt-on within PeopleSoft HCM. Physicians or their administrative staff can complete the form, route for approval (using existing PeopleSoft security), and have the reimbursement automatically processed within PeopleSoft Payroll. The solution includes custom balance tables that not only help the individual physicians track their annual expense budget, but also provide visibility to the current balance as they complete the reimbursement form. Built-in edits validate availability of funds.
HCMC will continue testing in December, and plans to roll-out automated expenses at the start of 2015. The new solution is a huge step forward for HCMC, not only in terms of automating the expenses process, but the ability to use the GT eForms™ framework to automate dozens of other processes across its PeopleSoft systems. Next up? HCMC is eager to develop more forms for both HR and Finance, with Tuition Reimbursement, Vendor Add, and Vendor Invoice Submission eForms at the top of their list.
Operated by Hennepin Healthcare System, Inc., Hennepin County Medical Center includes a 455-bed hospital and downtown clinics, as well as a system of neighborhood clinics throughout the Minneapolis metro area. HCMC is Minnesota's premier Level 1 Adult and Pediatric Trauma Center with many nationally recognized programs and specialties.