Delivering consistent HR processes for more than 45,000 employees plus retirees, throughout geographically dispersed locations and varied reporting structures can be a challenge. For the State of Tennessee, their PeopleSoft HCM has provided robust data management, but has lacked efficient and effective process management for personnel actions. To address that, the State recently selected Gideon Taylor and GT eForms™ to implement a suite of PeopleSoft-based electronic forms to automate a wide range of HR-related actions and onboarding activities.
According to Sandy Graf, State of Tennessee ERP Director, GT eForms™ represents a major opportunity "to improve and modernize the State's human resources business processes". GT eForms™ provides a framework that will enable the State to simplify HR business processes by reengineering and consolidating multiple, complex business processes into efficient, user-friendly electronic forms.
The State's implementation of ePAF™ will be a revolutionary change for both GT and the State. It will be the first time that ePAF™ will be delivered as a single form, combining the functions of the Hire, Job Change and Status Change forms that have previously comprised the ePAF™ suite. It's an exciting opportunity to create one electronic form that intelligently guides the user down the path of executing almost any personnel action in an employee's lifecycle, including hire/rehire, transfers, data changes, pay changes, promotions/demotions, and status changes. Additional eForms planned for the future will enable the State to add and update positions and automate security access requests.
The implementation will also feature full integration with the PeopleSoft Approval Framework, enabling the State to leverage all of the capabilities and functionality of GT eForms™ to create efficient electronic forms driven by PeopleSoft's delivered workflow engine.
Immediately following the ePAF™ project, the State's implementation of GT OnBoarding™ will include the automation of many forms and processes unique to initiating a new employee. These include the GT Paperless I-9 with E-Verify Integration™, beneficiary designation, parking, policy and procedure acknowledgement forms, as well as links to a welcome video, required reading and existing employee self-service applications. As a PeopleSoft-based bolt-on, the new onboarding solution will enable the State to have the forms and data gathered, managed, and updated within its core HR system without having to worry about paper forms, manual processes and duplicate data entry.
The State's new ePAF™ solution is scheduled for go-live in Spring 2015, followed by Onboarding in Summer 2015.